What is an exit note?

In the complex world of international trade and customs clearance, the exit endorsement plays a crucial role. It documents that goods have been correctly exported from the customs territory of the European Union (EU) or another country. This endorsement is often essential for exporters in order to benefit from customs advantages and to handle their international business smoothly. But what exactly is the exit endorsement, why is it so important and how is it obtained? We explore these questions in this article.

What is the outgoing note?

The exit note is a document issued by the customs authorities. It certifies that goods have actually left the customs territory of the EU or another customs territory. This proof is usually recorded and processed electronically in the customs authorities’ IT procedure ATLAS (Automated Tariff and Local Customs Clearance System).

Why is the exit note important?

1. Proof of export: The exit note is the official proof that the goods have left the customs territory correctly.

2. Tax advantages: For many exporters, the exit note is important in order to claim VAT exemption for export deliveries. Without this proof, the exporter cannot reclaim the VAT in many countries.

3. Documentation: In the event of any checks or audits by the tax or customs authorities, the exit note serves as important evidence.

4. Trade agreements: For certain international trade agreements, the exit endorsement may be necessary to benefit from tariff preferences or other trade policy measures.

How do you obtain an outgoing note?

The exit endorsement is issued by the customs authorities of the exporting country after the goods have left the customs territory and all customs formalities have been completed. The exact steps may vary depending on the country, but the following steps are usually necessary:

1. Declaration for export: The goods must be declared for export to the customs authorities. This is usually done electronically and contains detailed information about the goods, the recipient, the shipping route and other relevant data.

2. Control and monitoring: The customs authorities can check the goods to ensure that the information is correct and that no prohibited goods are exported.

3. Confirmation of the exit of goods: After the goods have left the customs territory, the customs authorities confirm this in the system and issue the exit note.

Conclusion

The exit endorsement is invaluable in international trade. It not only offers tax advantages, but also protects exporters from legal problems and ensures that international business runs smoothly. A comprehensive understanding of the process and correct handling are therefore essential for all companies involved in exports.